From Sticky Notes to Digital Dashboard: A Comparison of Old and New Age Task Management Methods

In the present decade, the globalized world is all about technology and accelerating growth by implementing the right strategy and tools in your business. The right tools and strategies keep us ahead of the competition and reduce the challenges posed by the velocity of changing market dynamics. To grow, companies need to manage their workforce, streamline their tasks, and keep a check on the progress and efficiency of every single employee on the job. 

No matter what you do, whether you are a small or colossal organization, we all need a strategy to manage our tasks. They may be tasks related to some huge money-making projects or our routine tasks to keep the firm functional. Though common tasks can be handled easily, there might be substantial tasks in workplaces that can be challenging to streamline and structure, like team management. Task management has been a necessity of every business since time immemorial.

Task Management and its Evolution 

Task management is a simple word, but its list of functionalities is huge. Right from listing down the tasks, fragmenting them, delegating them, tracking the progress, checking the results, and assembling the fragmented tasks into a single unit, all of this is part of task management. Task management practices have been used since the businesses started and have a very interesting history.

The evolution of task management practices has shown a smooth shift with the shift in technology. The business world during this time has grown from industrialization, globalization, and technological advancements to now accelerating growth through different practices. In each era, task management practices were used to keep the organization functionally streamlined and structured.

The World of Pen and Paper, Sticky Notes, and Whiteboards 

Before the computer was introduced to the world, managers were using pen and paper to record each detail of the task. Whiteboards or blackboards were being used to explain the workflow to the team. Not to forget the sticky notes! Sticky notes were being used as a reminder; the employees used to write down their tasks and deadlines and put them on their desks as a reminder.

Physical team meetings were organized every single day in real-time to track the progress of the project. Regular meetings with the clients and reports on paper needed special attention from the managers. The chances of human error were there for routine tasks. The work of the project managers and the management kept them occupied all day long. The job was indeed tedious. But with the introduction of computers to the world, the digital world eased the jobs of managers and brought a shift in task management practices as well.

The Digital World and Task Management

The computer was invented, and later the internet came into existence. With the adaptation of computers in business, companies started relying on computers as secure data storage units. The piles of files were reduced, and the teams started storing the data and processing it on the computer. Though the paperwork was reduced with the introduction of computers, the task management practices didn’t change much. The real shift came when the internet came into existence. With the existence of the internet, technologies started erupting rapidly in the market.

As software development companies began to introduce new technologies that made tasks easier for users, task management tools arose, providing a platform for management to bring their entire team onto a single platform where they can create tasks, manage them, monitor them, and finally complete them on time. Companies had to research best practices and create tools with comprehensive and user-friendly features to establish a task management solution.

Task Management Tools

The development in technology led to the development of task management tools. Software development companies developed task management solutions, and the market quickly became flooded with these tools that promised to make project managers’ and leaders’ jobs easier. Task management tools are programs that organize, delegate, monitor, and analyze the job completion process. There are some older task management approaches converted into functions in task management programs like 1ViewTask. 

These tools have made task management simple and efficient for the teams to function in synchronization. The tools can be logged in from anywhere in the world and have kept the teamwork functional even in lockdown. The features like sticky notes, virtual whiteboards, and task inventory are all digital conversions of the physical task management system embedded in these tools. Some features must be considered while selecting the right task management tool for your firm. We have created a list of some basic features that must be a part of the task management tool.

• Task delegation, where you can create and assign tasks to the employee
• reports, where you can track the progress of the work in an organized manner.
• Dashboard, where you can see the clear analytics of all the projects.
• Time recorders record the time taken by employees as well as the projects.
• Notifications: They serve as reminders so that no deadline is missed.
• Virtual boards, like Kanban, present the details of the entire project virtually.
• Virtual meetings, where you can take a virtual meeting with the team or the clients.
• Client As a Guest: The client can be added as a guest to the platform to send them updates at regular intervals.
• Multimedia Sharing: The tool offers to share files on the platform without any hindrance to keep the workflow streamlined. 

The list of features of a task management tool can go on and on, but the above-mentioned are the most important ones to pick.

1ViewTask: A Modern-day Task Management Tool

1ViewTask includes all of the capabilities required of a versatile and agile task management tool. The product includes user-friendly features that are regularly updated to match the needs of the business. 1ViewTask was created with all previous task management approaches in mind. It has elements that keep a team running smoothly and the workflow clear.

1ViewTask has several features, such as:

• tasks, where you can create tasks
• reports, where you can track progress
•  compliance, where you can fill out compliance
• dashboards, where you can see project analytics
• projects, where you can overview the projects
• and a vigilant workflow that prevents errors from occurring. 

The features incorporate technologies that are regularly examined and updated as technology improves. The structure and functions of the tool make it modern-day software. To understand more about 1ViewTask, you can visit our website.

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